Xero New Features and Pricing Change

Xero have recently released some new and exciting features and based on this and the value of the Xero platform for small business they are also increasing their pricing as of 28 September 2018.  To see Xero’s blog regarding the pricing changes and more detail on the new features then please click here.

We continually to see great value in the Xero product and are excited about the data scraping technology they are introducing through expenses first which means that Xero will automatically extract data off receipts to minimise the time spent manually entering that information.

We have various clients using the payroll feature in Xero and they have also recently launched a Projects feature to help with recording time and costs on projects and invoicing your clients.  This is aimed at businesses that work on a few projects at a time and is not designed around around working with lots of smaller jobs or projects.  For this a tool like WorkflowMax, Tradify or Fergus would work better.

For more information on Xero Projects feature then please click here

Due to this pricing change from Xero our pricing will also change from 1 October 2018.

If you would like to understand how you can better use Xero then please contact us.


Tidy the Pantry of Your Mind

Have you ever woken up in the middle of the night thinking of an idea, email, phone call or important task, that you knew you had to deal with the next day or at some stage in the future? I know I have and rather than having a system to deal with the thought, I would go back to sleep (sometimes not) and then wake up in the morning more worried and stressed, as I could not remember what I had been worrying about during the night.

Instead of staying in this place of constant worry I went in search of a solution.

The realisation that getting it out of your head, off the floor and out of your inboxes, so that your mind can relax, to do its proper job, which is as a creativity tool and a goal seeking weapon. Your mind carries all this stuff as baggage, causing stress and anxiety that reduces your overall effectiveness.

Time to tidy the pantry of your mind…

Step 1: Visualise yourself standing in your kitchen at home, opening the pantry door. The challenge is, how long do you think it might take to find the spice cumin.

Do you have any idea where to look, are you still searching an hour later, or are you able to find it straight away? Give a rating between 0 and 10, as to how tidy it is. If things are all over the place and in a real mess, not only does it not feel very good but it’s not very efficient either.

Step 2: Then visualise and rate your work environment, including your in-baskets (are they overflowing?) computer desktop, your list of incomplete tasks and the big one…. how many emails do you have that remain either unread or unanswered in their inbox?

It can be a scary exercise for some, I had one attendee at my workshop who had more than 10,000 items in your inbox! All this incomplete or messy stuff plays havoc on our minds, our mental state and our effectiveness.

Step 3: Capture everything in a trusted system. A process that I have found very effective, is that each and every time a thought comes to mind, night or day, capture it in a trusted system.

The CORE steps in this process are:

Capture and Clarify. Everything that grabs your attention, get it out of your head and into a trusted system

Organise: Sort information, based on how and when you need to access it

Review: Review and update regularly

Execute: Make trusted choices about what to do in any given moment

Over many years, I have heard some interesting ideas when it comes to capturing an idea if you wake up in the middle of the night, including:

  • Send an email to yourself.
  • Write it down on a piece of paper beside the bed.
  • Ring and leave a message on your voicemail at work.
  • Send a text to yourself.

Capture it in whatever form you can, don’t leave it sitting there as too often you wake up more worried than ever, because that brilliant idea that you thought of now eludes you and that just increases your feelings of stress and anxiety.

Once you have created strategies to help clear your mind, you will sleep better, be more focussed and less overwhelmed. Also, you will have a library of brilliant creative thoughts, readily accessible for you at any time to take you where ever you want to go.

Remember, to GAIN CLARITY, you need to CAPTURE everything that grabs your attention, get it out of your head and into a trusted system.

Until next time then, tick tock, tick tock…